University Policies

Emily Carr University Policies + Procedures

Community Conduct

Emily Carr University of Art + Design policies and procedures represent the values and expectations that employees, students and visitors are to adhere to as members of the Emily Carr community.

Emily Carr University is committed to providing a learning and working environment that is characterized by respect for others, honesty and professionalism, where employees observe the highest standards of ethical conduct and integrity. The below Code of Conduct provides guidance to employees on standards of conduct, ethics and integrity in support of the University's values and goals. Employees are expected to be familiar with the Code and University policies and procedures.

Employee Code of Conduct

Policies and procedures are organized according to relevant categories.

1. Board Governance

2. Senate Governance

2.1 Senate Bylaws

2.1.1 Nominations Committee

2.1.2 Governance Committee

2.1.3 Curriculum Planning + Review Committee

2.1.4 Academic Planning + Priorities Committee

2.1.4.2 Financial Awards Committee

2.1.4.3 International Development Committee

2.1.5 Appeals Committee

2.1.6 Budget Committee

2.1.7 Executive Committee

2.2 Elections

2.3 Appeals to the Senate

2.3.1 Procedures for Appeals to the Senate

2.3.2 Adjudication Procedures for Appeals to the Senate Appeals Tribunal

3. University Direction + Accountability

3.1 Policy Framework

3.1.1 Policy Plan Form

3.1.2 Policy Template

3.2 Mission

3.3 Vision

3.4 Educational Partnerships

3.5 University Sustainability

3.6 Sexual and Gender-based Violence and Misconduct Policy

3.6.1 Sexual and Gender-based Violence and Misconduct Procedures for Students

3.6.2 Sexual and Gender-based Violence and Misconduct Procedures for Employees and Non-Students

3.6.3 Sexual and Gender-based Violence and Misconduct Procedures for Members of the Board of Governors

4. Academic + Students

4.1 University Advisory Committee

4.2 Entrance Scholarships

4.3 Program + Curriculum Change

4.4 Course Outlines

4.4.1 Course Outlines Procedures

4.5 Student Grade Appeal

4.5B Appeals for Non-Course-Based Activity for Graduate Students

4.5.1 Student Grade Appeal Form

4.6 Student Conduct

4.7 Student Complaints

4.8 Religious Accommodations for Students

4.9 Aboriginal Admissions

4.10 Faculty of Graduate Studies: Leave of Absence

4.11 Faculty of Graduate Studies: Extension to Time Allowed for Program Completion

4.12 Posthumous Degrees

4.13 Aftercare Policy for Students Following Hospital Treatment

4.14 Assessment and Treatment Care Plan Policy

4.15 Appeal for Academic Exception

4.16 Assessment and Academic Standing Policy

4.16B Assessment and Academic Standing for Graduate Students

4.17 Academic Integrity Policy

4.17.1 Procedures for Cases of Academic Misconduct

5. Research

5.1 Ethics in Research

5.1.1 Responsible Conduct of Research: Integrity + Scholarship Procedures

5.1.2 Procedures for Research Involving Humans

5.1.3 Conflict of Interest Procedures

5.2 Intellectual Property

6. Facilities + Security

6.1 University Closure Due to Snow

6.2 Protests + Disruptions on Campus

6.3 Facility Space Allocation

6.3.1 Facility Space Allocation Procedures

6.4 Alcohol Consumption on Campus

6.4.1 Alcohol Consumption on Campus Procedures

6.5 Posting of Signs + Posters

6.6 Occupational Health + Safety

6.7 Closed Circuit Cameras

6.8 Smoking on Campus

6.9 Pets on Campus

6.10 Dealing with Threatening Behaviour

6.10.1 Threat Assessment Team Procedures

6.11 Emergency Management

7. Finance

7.1 Expenses Incurred by Employees

7.1.1 Expense Claim Guidelines

7.2 Contracting Policy

7.2.1 Contracting Procedures

7.3 Insurance + Indemnification

7.4 Investment of Operating Funds

7.5 Wireless Communication Devices

7.5.1 Procedures for Wireless Communication Devices

8. Human Resources

8.1 Academic Freedom

8.1.1 Academic Freedom Procedures

8.2 Student Employment and Service Policy

8.2.1 Student Employment Procedures

8.2.2 Student University Service Procedures

8.2.3 Student Lived Experience Procedures

8.3 Substance Abuse

8.3.1 Employee + Employer Responsibilities Related to Substance Abuse

8.3.2 Responding to Substance Abuse

8.4 Tuition Waiver for Dependents

8.5 Employee Tuition Fees

8.6 Harassment, Bullying + Discrimination

8.6.1 Harassment, Bullying + Discrimination Procedures

8.7 Faculty Professional Development Month

8.8 Emeritus Status

8.8.1 Emeritus Status Procedures

Emeritus Handbook

8.9 Hiring

8.9.1 Procedures for the Recommendation + Selection of Senior Academic + Administrative Personnel

8.9.2 Procedures for the Recommendation + Selection of Administrative Staff + Staff Positions

8.9.3 Procedures for the Recommendation + Selection of Vice Presidents

8.10 Authority to Appoint Employees

8.11 Conflict of Interest

8.11.1 Conflict of Interest Procedures

8.12 Safe Disclosure

8.12.1 Safe Disclosure Procedures

8.13 Confidentiality

8.13.1 Confidentiality Procedures

9. Systems + Resources

9.1 Email + Website Accounts

9.2 Student Access to University Equipment + Resources

9.3 Code of Conduct for Appropriate Use of Information Technology, Facilities + Services

9.4 Software Use + Copyright Compliance

9.4.1 Software Use + Copyright Compliance Procedures

9.5 Data Backup + Recovery

9.5.1 Data Backup + Recovery Procedures

9.6 Information Protection

9.7 Laptop Security

9.8 Web Content

10. University Advancement

10.1 Investment of Endowment Funds

10.1.1 Management of Endowment Funds

10.2 Gifts-in-Kind

10.3 University Fundraising

10.3.1 University Fundraising Procedures

Policy Development

Policies and procedures are general guidelines for decision-making and provide members of the community with guidance and clarity on how to respond to various issues, adhere to governing and regulatory requirements, translate the University's mission and values into operating principles, and set and maintain standards of conduct.

On this page in Section 3. University Direction + Accountability, you will find links to our formal policies:

3.1 Policy Framework
3.1.1 Policy Plan Form
3.1.2 Policy Template

In addition, the following materials will assist you in developing new policies and procedures for the University community:

To obtain a word version of the template, or should you have any questions, please contact the University Secretary.