inside EC FAQ

If you haven't used insideEC yet or are having trouble registering, please read through the following information.

USERNAME

What’s my username?

PASSWORD

What’s my password?
I tried logging in a few times and now my account is frozen.
I forgot my password.

REGISTRATION

How do I read the course codes?
How do I search for courses?
What is a preferred list?
How do I add courses to my preferred list?
How do I use Search and Register for sections?
How do I use Express Registration?
How do I register for courses from my preferred list?
How do I drop a course?
How do I check on my waitlist status?
I missed the message that I could register from a waitlist and now I can’t register.

ERROR MESSAGES

My account has been disabled due to too many incorrect login attempts.
It says my courses conflict but I don’t think they do.
It says my course is full, what do I do?
It says I’m in an course overload. How many credits can I take?
I’m trying to drop from all my classes and it won’t let me.

USERNAME

What’s my username?
Your username is your first initial and last name. (e.g. Brian Smith = bsmith)

If that doesn’t work, there may already be a user in the system with the same first initial and last name as you. In this case, you will have been assigned a unique User ID.  (e.g. Betsy Smith = bsmith1834)

You can find out what your username is by clicking on “What’s My User ID?”. It’s near the top right hand side of the home page. Enter your last name and your seven digit student number (colleagueID).

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PASSWORD

What’s my password?
Your initial password is your birthday: YYMMDD (e.g. April 14, 1991 = 910414)

The first time you login you will be required to change your password. It must be 6-9 characters long and include a mix of numbers and letters. Give yourself a password hint just in case you ever forget your password.

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I tried logging in a few times and now my account is frozen.
After 3 unsuccessful attempts at logging in your account will be temporarily suspended (for about 15 minutes). You can wait and try again or re-set your password.

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I forgot my password.
Click on “What’s my password”. It’s near the top right hand side of the home page. You can check your password hint or re-set your password.

  • To check your password hint, click on “show my password hint” and enter your userID.
  • To re-set your password, click on “reset my password” and enter your last name and seven digit student number (colleagueID). Select your email address from the drop down menu. You will receive a temporary password in an email with the subject “Web Advisor Response”. Login using the temporary password and you will be prompted to create a new one. Your new password cannot be similar to previous passwords.

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REGISTRATION

How do I read the course codes?
Each course has a specific mnemonic: course subject-course number-section number (synonym).

For example, AHIS-103-S001 Intro to Visual Culture (15375). The mnemonic tells you that this is section one of a first year Art History course offered in the spring semester.

Subject Area: This tells you which area the course falls under. For a full list, click here.

Course Number: This tells you the year level of the course.
100-199 First Year
200-299 Second Year
300-399 Third Year
400-499 Fourth Year

Section Number: This differentiates each offering of a course. The letter indicates the semester: F (fall), S (spring), SU (summer). The number is specific to each offering.

  • Online courses have section numbers in the 90s (e.g. S090)
  • BFA-External courses have section numbers in the 40s (e.g. S040)

Synonym: This number is only used for express registration.

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How do I search for courses?
Once you’ve logged in, select  “Current Students”. This will take you to the student menu. Select “Search for Sections” under the Registration heading. This option will only allow you to search for courses. Your search results will not allow you to add courses to your preferred list for registration. To add courses to your preferred list you must select “Register for Sections”.

You can search by subject, year level, course number, time, day, instructor, location or course title keyword. The less information you input the more successful your search will be.

To search for courses you must enter at least 2 search parameters.

  • Always select a Term (fall, spring or summer)
  • Never enter anything into the Starting On/After fields
  • Select at least one other parameter.

Your search results will give you:

  • Timetable information (days, times, room numbers)
  • Instructor
  • Course availability (spaces available, course capacity and waitlist numbers)

If you click on the course title you will be taken to the course description on the Emily Carr website.

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What is a preferred list?
Your preferred list is a wish list of courses. When you search for courses through “Register for Sections” you add them to your preferred list in preparation for registration. Adding courses to your preferred list does not guarantee you a spot in those courses.

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How do I add courses to my preferred list?
From the student menu, select “Register for Sections”. You can then add courses to your preferred list by choosing either “Search and register for sections” or “Express registration”.

  • “Search and register for sections” will give you a listing of courses with timetable information. When you receive your search results, select courses to add to your preferred list by checking the box next to the course and clicking submit.
  • “Express registration” will automatically add your results to your preferred list. You will not receive a list of search results.

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How do I use Search and Register for sections?
You can search by subject, year level, course number, time, day, instructor, location or course title keyword.

To search for courses you must enter at least 2 search parameters. The less information you input the more successful your search will be.

  • Always select a Term (fall, spring or summer)
  • Never enter anything into the Starting On/After fields
  • Select at least one other parameter.

For example, to search for all offerings of AHIS 102 Intro to Visual Culture, you would input the term and:

  • Subject: select AHIS Art History
  • Course Number: enter 102

Your search results will give you:

  • Timetable information (days, times, room numbers)
  • Instructor
  • Credit value (3 or 6 credits)
  • Course availability (spaces available, course capacity and waitlist numbers)

If you click on the course title you will be taken to the course description on the Emily Carr website. Add courses to your preferred list by checking the box next to the course and clicking submit.

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How do I use Express Registration?
Express registration will automatically add your request to your preferred list. You will not receive search results.

You can either:

  • input the full course code information
    (e.g.: Subject: AHIS   Course Number:102   Section: F001) OR
  • input the course synonym

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How do I register for courses from my preferred list?
Once you have created a preferred list, you can select “Register and Drop Sections” from the student menu to access it.

You can either:

  • select one action for all of the courses on your list by selecting an option from the drop down menu found above your preferred list (Action for ALL Pref. Sections). OR
  • select an action for each course individually by selecting an option from the drop down menu found beside the course.

At the bottom of the page there is a drop down menu under a heading “If one of my choices is not available”. There are two options:

  • ALL Allow me to adjust all: If there is an error with one of your course requests NONE of your requests will go through. You will have to go back and make adjustments to your list and re-submit.
  • PART Complete only available: If there is an error with one of your course requests, it will complete the ones without errors and you can go back to make adjustments to the remaining requests.

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How do I drop a course?
From the student menu select “Register and Drop Sections”. Courses that you are currently registered for will be listed under Current Registrations. Check the box next to the course you want to drop and click submit.

Please note that you cannot drop all courses from a semester. This would be considered a withdrawal and you would need to submit a withdrawal request form to Student Services.

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How do I check on my waitlist status?
From the student menu select “Manage my Waitlist”. Courses that you are on the waitlist for will be listed under Waitlisted Sections.

If you have permission to register you can select “Register” from the drop down menu and click submit. If you are already registered in the maximum number of allowable credits you will need to drop a course(s) before attempting to register. (Maximum 12 credits studio based courses, maximum 18 credits overall.)

If you want to remove yourself from a waitlist, select “Remove” from the drop down menu and click submit.

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I missed the message that I could register from a waitlist and now I can’t register.

You have a limited time to register for a course once you have been given permission to register. If you do not register before your time expires you will be removed from the waitlist and the open spot will be offered to the next person. You can add yourself back to the waitlist if you still want a chance at taking the course.

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ERROR MESSAGES

It says my courses conflict but I don’t think they do.
It could be that one of your courses is 6 credits and therefore overlaps with your other course. Courses that are 6 credits have 6 hours of class time. Courses that are 3 credits have 3 hours of class time.

insideEC may only display the first 3 hours of a course. To see the full schedule, click on the course title. You will be taken to the course description on the Emily Carr website. Scroll down and you will see the course meeting information.

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It says my course is full, what do I do?
From the “Register and Drop Sections” page you can add yourself to the waitlist by selecting “Waitlist” from the drop down menu next to your course. You will be notified via your Emily Carr email if a spot becomes available. You will have a limited time to register for a course once you have received permission to register. If you don’t register in time you will be dropped from the waitlist and the open spot will be offered to the next person.

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It says I’m in an course overload. How many credits can I take?
You can register for 12 credits of studio courses and 18 credits overall. Once the semester starts you may register in more studio courses by coming in to Student Services and speaking with an academic advisor.

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I’m trying to drop from all my courses and it won’t let me.
Dropping all courses constitutes a withdrawal from the University. If you are withdrawing you must fill out a withdrawal form and submit it to Student Services. You can only drop courses online if you are still maintaining registration in at least one course.

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