Student Installation Approvals

Students must first determine a suitable space for their installation and advise the Scheduling Office of their plans.

If you are unsure how to determine whether a space is appropriate for your needs, contact the Scheduling Office for assistance.

Once a space is identified, the next step is to consult with the instructor to go over the scope of the installation and to discuss how the installation will be completed. The instructor must sign off on the Request to Install Student Artwork, indicating that they are aware of the installation plans.

The third and final step is to bring the completed form to the Facilities Office D2351 for the final consultation on the installation and approval.

Consultation with Facilities must take place before any work on installations begins. Any installations found on campus without Facilities approval will be removed at the student’s expense. While Facilities makes every effort to approve all installations, public safety and protection of property must be considered. Note that installations are not permitted in stairwells, as these are areas of refuge. Additionally, items cannot be hung down through the light wells; when the electronic sensors in the light wells are disturbed, they activate an alarm system and cause emergency gates within the light wells to close.

When installing artwork, students are reminded to be respectful of others’ work. If there are items installed in a space, please check with Facilities before removing the work.

How to Protect and Restore Common Space

Please Note:

  • The University is not responsible for loss, theft or damage to students’ work. This includes work that may be damaged as a result of computer failure or faulty equipment.

  • All areas are to be restored to their original condition. All areas will be inspected when installations are removed. Taking pictures of a space prior to installation is an easy way to establish a baseline for restoration. But if you are unsure of what needs to be done to restore a particular space, contact Facilities.

  • All areas must be restored at the time of take down. Be sure to include time for this task when booking the space.

  • Failure to comply with these requirements will result in the student being charged for any work and materials needed to fix the area, and may affect any approval of future room/installation booking requests.

  • Tool and paint supplies are available through the Tool Checkout + Resale Materials. Guidance for filling, sanding, or painting is available from your Studio Technician.

Do not paint:

Wooden beamsBaseboardsSwitch plates
Metal beamsDoor jambsThermostats
Floors + carpetsCeilingsFire pull stations / bells
Metal corner guardsAir ductsDoors + windows
Lights + light fixturesRoom numbersElectrical outlets
TelephonesFire extinguishers

Do not install artwork in the following areas:

  • in the elevators

  • from overhead pipes, beams, ventilation pipes, sprinkler heads or light fixtures

  • on or above doors or on door glass

  • in front of doors, windows, or fire exits

  • in stairwells, or washrooms, or the student lounge/cafeteria

Please note:

  • No candles, flames or burning of any kind

  • Fire extinguishers are not to be removed/tampered with

  • Any screws, nails, staples or hooks used during installation are to be removed afterward

  • Fasteners (screws, nails, etc.) cannot exceed 30mm in length

  • Fasten artwork only to walls that are plywood-backed. OK to use masking tape or painter's tape on any walls

  • Do not cut, drill, nail or use fasteners on beams, posts, concrete floors/walls etc.

  • Electrical outlets, door jambs and baseboards etc. must be masked over with tape and paper before painting. Do not remove switch covers or electrical outlet covers

  • When painting use drop sheet to cover floor and carpeting

  • Do not use glue or felt pens on walls or other surfaces

  • For 3D work, ensure that there is clearance of at least 5 feet around one side to allow safe passage for people in the area of your work

  • Also, for 3D work, be sure that there are no pointy parts at eye level that could injure people as they pass by