Academic Affairs (Deans' Office, rm D2320)

Communication

• Most correspondence with faculty will only be done by Emily Carr email. You must regularly check your @ecuad.ca account for important information.
  
• If you are new, HR will contact you with your email address.
  
• You will also be assigned a mailbox in the mailroom that you should check weekly.
• Instructions on how to access your class list through myEC will be sent to you by Student Services.
• Inquiries about grading should be directed to Charise Bryan cbryan@ecuad.ca in Student Services.
  

The Mailroom and Reception at Emily Carr are no longer able to support distributing uncollected assignments due to increased volumes and space issues. It is the University's expectation that faculty arrange to return student assignments during class time or during their regular office hours. Please plan this in advance.

All faculty must submit a course outline for their course(s) to the Academic Office. Course outlines are used for student transfer credit, grade appeals, and curriculum development.

All instructors are required to provide students with an updated course outline/syllabus, including the weekly schedule, at the beginning of the first class.

Course Outline Manager

Course outline templates are found in the Course Outline Manager which can also be accessed from myEC under My Applications.

You will need to log in with your usual Emily Carr email and password.

Outlines are saved as a PDF on the system and stored in the Academic Affairs Office archives as well as being published to the website under that course’s section.

This PDF guide explains how to upload your content to the Course Outline Manager system.

Please see Emily Carr University’s Academic Schedule for a full list of key dates, including deadlines and closures, for the academic year.

Summer 2025 Term University Closures:

• May 19 - University closed, Victoria Day
• July 1 - University closed, Canada Day
• August 4 - University closed, BC Day

Your faculty profile is an important resource for students to get to know you. To update your ECU profile:

• Go to our Staff + Faculty hub
• Scroll to the QuickLinks section and click "Connect"
• Click “Log in” in the top right corner to edit your profile.
• Click “My Profile” in the top right corner once logged in
• Click “Edit” just beneath where the profile photo should be
• Type or copy and paste your biography, and upload a photo.
• You may also upload your resume, portfolio, links, etc.
• Remember to click “Save Profile” before you leave the page!

The following forms should be completed and returned to the Academic Office by the deadlines listed.

Model Booking Online Form

Questions? Contact: model@ecuad.ca.

Field Trip Proposal Form

Deadline: Email to the Dean's Admin Assistant 3 weeks prior to the proposed event.

Release of All Claims Form for Field Trips

Deadline: Have your students fill in the Release of all Claims form before your field trip. Send forms to the Dean’s Admin Assistant.

Textbook Order Form

Deadline: Email completed forms to lpomerantz@ecuad.ca at READ Books, 2 months before the course start date.

Guest Artist Request and Payment Form
Note: You must get permission from the Dean or Assistant Dean in your Faculty before hiring a guest artist. Limited funds are available and each Faculty allocates funds differently. If you hire someone before your request has been approved there may not be funds available to pay them.

Note: The Audain Faculty of Art does not have funds available to hire guest artists for individual classes. Each area shares one guest artist per semester. Discuss possible artists with the colleagues in your area. Painting and Sculpture areas have a guest artist series called Twilight Hour. Photo and NMSA areas have a series called Resonance. Email Gwenessa Lam regarding guest artists for Art glam@ecuad.ca.

Other forms can be found through your myec account: myec.ecuad.ca

Faculty Resources

More resources for faculty, including the Staff + Faculty Handbook (2023-34), collective agreements, and various funding application forms, can be found here.

The Staff + Faculty Handbook outlines grading procedures, organizational structure, and in-depth and miscellaneous information about the University. Grading information must be clearly defined in your course outline.

For new faculty, the handbook will be sent to you by Human Resources at the same time you receive your Emily Carr email address.

Illness

If you are ill, please contact Human Resources at hr@ecuad.ca or 604-844-3824.

If you have not arranged a substitute, HR will try to find one, or they will have a sign put up informing the students the class will be cancelled.

If you cannot reach HR, please contact Danielle Zandvliet at dzandvliet@ecuad.ca and your Faculties administrative assistant.

Class Changes

If you work out a plan with the students to reschedule a class, and have been given permission by your Dean, please contact Danielle Zandvliet at dzandvliet@ecuad.ca.

Community Bookings
For ad hoc room booking requests, please contact Danny Benda at communitybookings@ecuad.ca. Rooms are available for university-related business or curriculum-related use only.

Credit Program, Course Room Assignment
For inquiries concerning the room(s) assigned to your course(s), please contact Danielle Zandvliet at 604-844-3800 or dzandvliet@ecuad.ca.