Academic Affairs (Deans' Office, rm D2320)

Communication

• Most correspondence with faculty will only be done by Emily Carr email. You must regularly check your @ecuad.ca account for important information.
  
• If you are new, HR will contact you with your email address.
  
• You will also be assigned a mailbox in the mailroom that you should check weekly.
• Instructions on how to access your class list through myEC will be sent to you by Student Services.
• Inquiries about grading should be directed to Charise Bryan cbryan@ecuad.ca in Student Services.

Important Upcoming Dates

SUMMER 2023

May 9, Tuesday – Summer Term 1 begins

June 24, Saturday - Summer Term 1 ends

July 4, Tuesday - Summer Term 2 begins

August 19, Saturday - Summer Term 2 ends

All faculty must submit a course outline for their course(s) to the Academic Office. Course outlines are used for curriculum development, transfer credit, appeals, etc.

All instructors are also required to provide students with an updated course outline/syllabus, which includes the weekly schedule, at the beginning of the first class.

Course Outline Manager

Course outline templates are found in the Course Outline Manager which can also be accessed from myEC under My Applications.

You will need to log in with your usual Emily Carr email and password.

Outlines are saved as a PDF on the system and stored in the Academic Affairs Office archives as well as being published to the website under that course’s section.

This PDF guide explains how to upload your content to the Course Outline Manager system.

Important Syllabus Dates

To update your ECU profile:

Go to our Staff + Faculty hub

Scroll to the QuickLinks section and click "Connect"

Scroll down to “Staff + Faculty Directory” and click “Faculty”

Click the first letter of your last name to find your profile

Click “Log in to www.connect.ecuad.ca” in the top right corner to edit your profile.

Click “My Profile” in the top right corner once logged in

Click “Edit” just beneath where the profile photo should be

Simply type or copy and paste your biography, and upload a photo. If you are copying and pasting, you’ll need to click on the “clipboard” icon that shows a “W” and paste it in the window that pops up.

You may also upload your resume, portfolio, links, etc.

Always remember to click “Save Profile” before you leave the page! Once saved, the page will refresh to show you how it appears online.

The following forms should be completed and returned to the Academic Office by the deadlines listed.

To book models, use the online form here.

Questions? Contact: model@ecuad.ca.

Field Trip Proposal Form

Deadline: 3 weeks prior to the proposed event
Email to the Dean’s Admin Assistant

Release of All Claims Form for Field Trips

Have your students fill in the Release of all Claims forms before your field trip. Send forms to the Dean’s Admin Assistant

Grade Change Form

Email completed forms to your Dean for approval

Textbook Order Form

Deadline: two (2) months before the course start date
Email completed forms to lpomerantz@ecuad.ca at READ Books

Guest Artist Request and Payment Form
You must get permission from the Dean or Assistant Dean in your Faculty before hiring a guest artist. Only limited funds are available and each Faculty allocates funds differently. If you hire someone before your request has been approved there may not be funds available to pay them. (The Audain Faculty of Art does not have funds available to hire guest artists for individual classes. Each area shares one guest artist per semester. Discuss possible artists with the colleagues in your area. Painting and Sculpture areas have a guest artist series called Twilight Hour. Photo and NMSA areas have a series called Resonance. Email Gwenessa Lam regarding guest artists for Art glam@ecuad.ca) Guest Artist Request and Payment Form - read info above before using this form.

Other forms can be found through your myec account: myec.ecuad.ca

To book models use the online form here.

Questions? Contact: model@ecuad.ca.

3^rd Year Review Panels Spring 2023

3^rd year Review Panels will be scheduled from Wednesday, April 12 to Monday, April 17 for specific Visual Arts, ILUS, PHOT, NMSA, FMSA, FVIM, CGIA, and ANIM studio classes. Faculty should be aware that although classes do not run during this week, it is a normal working week, and you will be scheduled to do review panels during this time. Faculty will be scheduled to do panels during the times that they would normally be scheduled to teach.

Visual Arts, ILUS, NMSA and PHOT 3rd year Review Panels

All students enrolled in a 300 level, 6 credit studio course are required to participate in the 3^rd year review panels at the end of the semester. Review panels count as 5% of their studio grade for attendance. The Audain Faculty of Art recognizes the value of the panels as an essential part of the development of each student's art practice and learning experience. Students are responsible for signing up for a posted review panel time slot and being prepared to present and speak about their work. Email: Trudy Chalmers at tchalmers@ecuad.ca

Dynamic Media 3rd and 4th year Review Panels

All 2DAN and FMSA students enrolled in a 300 or 400-level 6 credit core must participate in review panels each semester. The panels are mandatory and considered an essential part of the development of each student’s art practice and learning experience. Review panel info and time slots will be sent out by the Dean’s Office. Students are responsible for signing up for a posted review panel time slot and being prepared to present and speak about their work. Email April Joy Dela Noche Milne - amilne@ecuad.ca with questions.

CRCP Feedback Panels

These Panels are open to all 3rd and 4th year CRCP students, are not mandatory and are offered each semester. The Feedback Panels are an excellent opportunity to discuss a piece of writing, a studio project, a curatorial endeavour, or an initiative that spans across all these areas, with a panel of faculty from across Culture + Community.

CRCP Panels are scheduled on request, with reminders for students and faculty to sign-up mid-semester. Email jdickieson@ecuad.ca with questions.

The Audain Faculty of Art faculty and admin assistant allocate studio space to 4^th year students registered in a 6 credit VAST 400, VAST 410, VAST 420, PHOT400, ILUS 400 or ILU 401 course within the first two weeks of the Spring semester.

More information about studio space allocation will be sent directly to students via Trudy Chalmers (tchalmers@ecuad.ca), and is subject to change in response to COVID-19 health and safety protocols.

Faculty Handbook

Where to turn to for procedures, forms to fill in, and miscellaneous information.

Grading – Information and procedures are outlined in the Faculty Handbook. Grading information must be clearly defined in your course outline.

For new faculty, your Faculty Handbook will be sent to you by Human Resources at the same time you receive your Emily Carr email address.

The Faculty Handbook for 2020-21 is available here. 2022-2023 Faculty Handbook coming soon.

Illness

If you are ill, please contact Human Resources at hr@ecuad.ca or 604-844-3824.

If you have not arranged a substitute, HR will try to find one, or they will have a sign put up informing the students the class will be cancelled.

If you cannot reach HR, please contact Catherine Horan choran@ecuad.ca or Trudy Chalmers tchalmers@ecuad.ca

Class Changes

If you work out a plan with the students to reschedule a class, and have been given permission by your Dean, please contact Catherine Horan, Scheduling Coordinator choran@ecuad.ca.

Community Bookings – For ad hoc room booking requests, please contact Danny Benda at communitybookings@ecuad.ca. Rooms are available for university-related business or curriculum-related use only.

Credit Program, Course Room Assignment – Inquiries concerning the room(s) assigned to your course(s) please contact Catherine Horan at 604-844-3800 or choran@ecuad.ca