Academic Affairs (Deans' Office, rm D2320)

Communication

• Most correspondence with faculty will only be done by Emily Carr email. You must regularly check your @ecuad.ca account for important information.
  
• If you are new, HR will contact you with your email address.
  
• You will also be assigned a mailbox in the mailroom that you should check weekly.
• Instructions on how to access your class list through myEC will be sent to you by Student Services.
• Inquiries about grading should be directed to Charise Bryan cbryan@ecuad.ca in Student Services.

Important Upcoming Dates

FALL 2023

August 21 – All regular faculty return to work
August 25 – New Faculty Orientation and All-Faculty Reception and Resource Fair
August 28 – Non-regular faculty begin
August 28-29 – Start of Term Faculty Symposium events
September 4 – Labour Day – University closed
September 5 – Fall semester and classes begin

All faculty must submit a course outline for their course(s) to the Academic Office. Course outlines are used for curriculum development, transfer credit, appeals, etc.

All instructors are also required to provide students with an updated course outline/syllabus, which includes the weekly schedule, at the beginning of the first class.

Course Outline Manager

Course outline templates are found in the Course Outline Manager which can also be accessed from myEC under My Applications.

You will need to log in with your usual Emily Carr email and password.

Outlines are saved as a PDF on the system and stored in the Academic Affairs Office archives as well as being published to the website under that course’s section.

This PDF guide explains how to upload your content to the Course Outline Manager system.

Important Syllabus Dates

August 29 to 31, Tuesday – Thursday – Mandatory Foundation year orientation days
September 4, Monday – Labour Day: University closed
September 5, Tuesday – Fall semester and scheduled classes begin
October 2, Monday – Truth and Reconciliation Day: University closed, classes rescheduled to Tuesday, Dec 5
October 9, Monday – Thanksgiving Day: University closed, classes not rescheduled
October 10 to 14, Tuesday to Saturday – Reading/Studio Week – No classes/University open
October 23 to 27, Monday - Friday – FNDT Assessment week, FNDT classes still running as usual
November 6, Monday – FNDT Mid-term grades due at 12pm
November 13, Monday – Remembrance Day: University closed – classes rescheduled to Monday, Dec 11
December 4, Monday – Last day of regularly scheduled classes
December 5, Tuesday – Classes rescheduled from Monday, Oct 2, Truth and Reconciliation Day, Monday schedule in effect
December 11, Monday – Classes rescheduled from Monday, Nov 13, Remembrance Day - last day of rescheduled classes
December 6 to 15, Wednesday to Friday – By the discretion of the instructor, documentation and written reflection may be required during the last two weeks of term for all 2nd, 3rd and 4th year studio classes
December 6 - 12, Wednesday to Tuesday – Foundation Critique/ final assessment week – classes are in session
December 6 - 13, Wednesday to Wednesday – 4th Year Review Panels for Visual Arts, ILUS, PHOT, NMSA, FMSA, ANIM, CRCP + CGIA. All studio instructors for 2nd, 3rd, & 4th year will be scheduled for a panel during their regular class time.
December 13 - 15, Wednesday to Friday – Assessment + grading week (follow up, individual meetings with students, project documentation, and program events)
December 16, Saturday – Fall semester ends
December 19, Tuesday - grades are due at 12pm
December 21, Thursday – University closed until January 2, 2024

The Fall semester and classes will begin on Tuesday, September 5.

Statutory Holidays and Make-up Days

Please be aware that, if you are teaching on a day where there is a statutory holiday, prescheduled make-up days have already been established:

• Monday, October 2, Truth & Reconciliation Day, has a prescheduled make-up day on Tuesday, December 5th (Monday schedule in effect, no Tuesday classes running Tuesday, December 5. Yes, that means two Monday schedules back-to-back.)
• Monday, November 13, Remembrance Day, has a prescheduled make-up day on Monday, December 11th

Fall Reading/Studio Week

Fall Reading/Studio Week is from Tuesday, October 10^th to Saturday, October 14^th. The University is open, but no classes are running. The University is closed on Monday, October 9^th for Thanksgiving Day holiday, but since it leads into the Reading/Studio Week there is no make-up day for October 9^th.

Foundation Assessment Week and Foundation Mid-term Grading

If you are teaching a Foundation course, there is a Foundation Assessment Week from October 23-28 to prep for Foundation year mid-term grading. Foundation classes run as normal during this week. (Mid-term grades are only for Foundation year) Foundation mid-term grades are due on November 6 by 12pm.

Last Day of All Regularly Scheduled Classes

The last day of all regularly scheduled classes is Monday, December 4, but the fall semester ends on Saturday, December 16. The two weeks between the last class on December 4 and the end of the semester are booked up for stat holiday make-up days, exams, assessments, Foundation critiques, Visual Arts, ILUS, PHOT, FVIM, FMSA, ANIM, CGIA, NMSA and CRCP review panels, Design reviews and MFA/MDES Progress Reviews.

Faculty should be aware that, although, classes do not run during those weeks, they are normal working weeks and you will be scheduled to do reviews or review panels depending on which area you teach in.

Review Panels

Faculty teaching a Visual Arts, ILUS, PHOT, NMSA, FMSA, ANIM, CGIA and CRCP studio class will be required to take part in the 4th year review panel process from Wednesday, December 6 to Wednesday, December 13. Faculty will be scheduled according to their regular teaching schedule. To keep 2nd and 3rd year students involved over these two weeks, faculty may request deliverables, documentation, and written reflection from students via email or Moodle.

To update your ECU profile:

• Go to our Staff + Faculty hub
• Scroll to the QuickLinks section and click "Connect"
• Click “Log in to www.connect.ecuad.ca” in the top right corner to edit your profile.
• Click “My Profile” in the top right corner once logged in
• Click “Edit” just beneath where the profile photo should be
• Type or copy and paste your biography and upload a photo. If you are copying and pasting, you’ll need to click on the “clipboard” icon that shows a “W” and paste it in the window that pops up.
• You may also upload your resume, portfolio, links, etc.
• Always remember to click “Save Profile” before you leave the page! Once saved, the page will refresh to show you how it appears online.

The following forms should be completed and returned to the Academic Office by the deadlines listed.

To book models, use the online form here.

Questions? Contact: model@ecuad.ca.

Field Trip Proposal Form

Deadline: 3 weeks prior to the proposed event
Email to the Dean’s Admin Assistant

Release of All Claims Form for Field Trips

Have your students fill in the Release of all Claims forms before your field trip. Send forms to the Dean’s Admin Assistant

Grade Change Form

Email completed forms to your Dean for approval

Textbook Order Form

Deadline: two (2) months before the course start date
Email completed forms to lpomerantz@ecuad.ca at READ Books

Guest Artist Request and Payment Form
You must get permission from the Dean or Assistant Dean in your Faculty before hiring a guest artist. Only limited funds are available and each Faculty allocates funds differently. If you hire someone before your request has been approved there may not be funds available to pay them. (The Audain Faculty of Art does not have funds available to hire guest artists for individual classes. Each area shares one guest artist per semester. Discuss possible artists with the colleagues in your area. Painting and Sculpture areas have a guest artist series called Twilight Hour. Photo and NMSA areas have a series called Resonance. Email Gwenessa Lam regarding guest artists for Art glam@ecuad.ca) Guest Artist Request and Payment Form - read info above before using this form.

Other forms can be found through your myec account: myec.ecuad.ca

To book models use the online form here.

Questions? Contact: model@ecuad.ca.

Fall 2023 4th Year Review Panels

4^th year Review Panels will be scheduled from Wednesday, December 6 to Wednesday, December 13 for specific Visual Arts, ILUS, PHOT, FMSA, NMSA, CGIA and ANIM studio classes. Faculty should be aware that although classes do not run during this week, it is a normal working week and you will be scheduled to do review panels during this time. Faculty will be scheduled to do panels during the times that they would normally be scheduled to teach.

Visual Arts, Illustration, Photo and New Media + Sound Art 4th year Review Panels

All students enrolled in ILUS 400, NMSA 400, PHOT 400, VAST 400 and VAST 420 will need to sign up to a review panel. Review panels are mandatory and count as 5% of their senior studio course grade for attendance. Anyone teaching those courses should add this to their evaluation criteria on their course outlines. The Audain Faculty of Art recognizes the value of the panels as an essential part of the development of each student's art practice and learning experience. Students are responsible for signing up for a posted review panel time slot and being prepared to present and speak about their work.

Contact Chelsea O'Byrne at chelseaobyrne@ecuad.ca

Dynamic Media 3rd and 4th year Review Panels

All 2DAN and FMSA students enrolled in a 300 or 400-level 6 credit core must participate in review panels each semester. The panels are mandatory and considered an essential part of the development of each student’s art practice and learning experience. Review panel info and time slots will be sent out by the Dean’s Office. Students are responsible for signing up for a posted review panel time slot and being prepared to present and speak about their work. Email April Joy Dela Noche Milne - amilne@ecuad.ca with questions.

CRCP Feedback Panels

These Panels are open to all 3rd and 4th year CRCP students, are not mandatory and are offered each semester. The Feedback Panels are an excellent opportunity to discuss a piece of writing, a studio project, a curatorial endeavour, or an initiative that spans across all these areas, with a panel of faculty from across Culture + Community.

CRCP Panels are scheduled on request, with reminders for students and faculty to sign-up mid-semester. Email jdickieson@ecuad.ca with questions.

The Audain Faculty of Art faculty and admin assistant allocate studio space to 4^th year students registered in a 6 credit VAST 400, VAST 410, VAST 420, PHOT400, ILUS 400 or ILU 401 course within the first two weeks of the Spring semester.

More information about studio space allocation will be sent directly to students via Chelsea O'Byrne (chelseaobyrne@ecuad.ca), and is subject to change in response to COVID-19 health and safety protocols.

Faculty Handbook

Where to turn to for procedures, forms to fill in, and miscellaneous information.

Grading – Information and procedures are outlined in the Faculty Handbook. Grading information must be clearly defined in your course outline.

For new faculty, your Faculty Handbook will be sent to you by Human Resources at the same time you receive your Emily Carr email address.

The Faculty Handbook for 2022-23 is available here. 2023-2024 Faculty Handbook coming soon.

Illness

If you are ill, please contact Human Resources at hr@ecuad.ca or 604-844-3824.

If you have not arranged a substitute, HR will try to find one, or they will have a sign put up informing the students the class will be cancelled.

If you cannot reach HR, please contact Danielle Zandvliet (dzandvliet@ecuad.ca) or your Faculties administrative assistant.

Class Changes

If you work out a plan with the students to reschedule a class, and have been given permission by your Dean, please contact Danielle Zandvliet, Academic Curriculum Coordinator dzandvliet@ecuad.ca.

Community Bookings – For ad hoc room booking requests, please contact Danny Benda at communitybookings@ecuad.ca. Rooms are available for university-related business or curriculum-related use only.

Credit Program, Course Room Assignment – Inquiries concerning the room(s) assigned to your course(s) please contact Danielle Zandvliet at 604-844-3800 or dzandvliet@ecuad.ca