Room Bookings - Internal Events

Rooms with capacity ranging from 12 - 390 are available for booking by faculty, staff and other members of the ECU community.

Please review the procedure below and submit your request at least three (3) weeks prior to your event.

Questions? Contact the Scheduling Office at roombookings@ecuad.ca.


STEP 1: Confirm your event details

Determine the budget and scope of your event and secure authorization and funding from your Dean/Department Head, (e.g., will you require a/v assistance, extra security or extra janitorial services for large groups.)

If you require assistance in determining event costs, the Facilities or Events team can help to advise.

STEP 2: Contact the Scheduling Office

Contact us at roombookings@ecuad.ca to place a hold on a suitable room and provide a brief description of your event.

You will receive an Event Notification by email when your hold has been placed. Take a moment to look over the day/time/room to confirm your booking is correct. If any adjustments need to be made, or you no longer require the booking, please contact the Scheduling Office.

STEP 3: Submit your Internal Event Request Form

Complete the Internal Event Request Form and ensure that the GL is indicated and signed for. Return the form to Facilities for review as soon as possible.

If technical support is required, complete the CTS New Events Information form and submit to cts@ecuad.ca no less than three (3) weeks prior to your event.

Please note: The completed Internal Event Request Form MUST be submitted to Facilities no later than three (3) weeks prior to your event date. We will not be able to accommodate your event if your request is not received within this time frame.

Requests require varying degrees of consultation and approvals from the VP Academic Office, President’s Office, Collaborative Technologies + Media Resources, Facilities and University Advancement: Events. Please allow adequate time for these areas to process your request. If there are any questions or concerns about your event, you will be contacted directly.

STEP 4: Receive confirmation

Facilities will confirm your event. Once confirmed the Scheduling Office will release the hold on your room booking.

No substantive changes to the Internal Event Request Form shall be made after the two (2) week time frame prior to the actual date of the event.