Fall 2023 Undergraduate Registration

Typically, courses that are reserved for specific majors have restrictions on them, which means you will not be able to register for courses outside of your major until the course restrictions have been removed. This is referred to as a registration rule release. You will be able to check whether a course has restrictions by checking out the course description on Student Planning or the Sections Reg Priorities pdf link below.

The Fall Sections + Priorities Release Dates

You can add courses to your schedule through Student Planning from your registration release date until September 12, 2023. Only you can register or add courses to your schedule; faculty are not able to register or add you to a course, or drop you from a course you are registered in.

If you are waitlisted for a course, you will only be added to that course by receiving a 'Permission to Register' email and then adding the course to your schedule in Student Planning.

You can drop courses from your schedule through MyEC from your registration release date until September 12, 2023, so long as you remain registered in at least one course (otherwise this is considered a semester withdrawal). After this deadline any request to drop a course is considered a withdrawal.

Dropping all courses is considered a withdrawal from the university for the semester. Withdrawal requests cannot be completed on MyEC. You must submit a completed withdrawal form to aadvising@ecuad.ca PDF fillable forms are posted here: https://www.connect.ecuad.ca/s.... See the withdrawal policy below for more information.

Withdrawal requests cannot be submitted online through MyEC. A withdrawal request form must be completed and submitted to Student Services no later than 4:30 pm Tuesday November 14, 2023. Forms can be found on the website here or in Student Services.

There are two kinds of withdrawals.

1. Withdrawing from one or more courses but remaining registered in the semester.

For Fall 2023, the drop period ends on September 12, 2023. A request to drop a course(s) after this date is handled as a withdrawal. A “W” grade is recorded on your transcript and you are not eligible for a refund. The “W” grade does not affect your GPA. The deadline to submit a withdrawal form to Student Services is 4:30 pm, Tuesday November 14, 2023. Requests received after this deadline will result in a grade of “F” being assigned.

2. Withdrawing from all your courses and leaving the university (for a leave of absence, or to end your program).

After you have registered, a request to drop from ALL courses is considered a semester withdrawal. If you plan on taking a break from your studies the next semester you are required to submit a Leave of Absence request form. A leave may be granted for up to one year and guarantees your space upon return. Leave of absence request forms are available in Student Services.

Students who are away for more than one year are required to reapply for admission.

Fall 2023:

Classes begins September 5, drop period ends 11:59 pm September 12.

If you decide to withdraw from all courses prior to the start of the semester there will be no record of the courses on your transcript and you will be responsible for 25% of the tuition of one (1) of your courses.

If you decide to withdraw from all courses after the semester begins but before the end of the drop period, you will be responsible for 25% of the tuition of one (1) of your courses. A “W” grade will be recorded on your transcript for this course. The “W” grade does not affect your GPA.

If you decide to withdraw from all courses after the drop period, a “W” grade will be recorded on your transcript for each course and you will not be eligible for a refund. The “W” grade does not affect your GPA. The deadline to submit a withdrawal form to Student Services is 4:30 pm, Wednesday November 14, 2023. Requests received after this deadline will result in a grade of “F” being assigned.

If you fail to pay your tuition fees by the September 19, 2023 deadline, 'F' grades may be recorded, and you will be responsible for 100% tuition fees.

Are you waitlisted for a Fall 2023 Course?

Below are instructions for maintaining your waitlist spot in all undergraduate courses. The Add/Drop deadline for Fall semester is Tuesday, September 12th, 11:59pm PST

IMPORTANT: Enrollment in a waitlisted course is never a guarantee of getting into the course. If you are waitlisted but not enrolled in a required course for your program, please contact us immediately and we will do our best to find you a secure seat in another section of the course.

Instructions for in-person sections (all sections that have assigned times appearing in your schedule):

Email your instructor by 11:59pm PST on the night before the first class(es) to confirm your waitlist spot, using the email template below. Instructor emails can be found by typing your instructor's name into your Emily Carr webmail, or otherwise linking through to your course's section information from the website, here.

The subject line of the email should contain the course mnemonic (Eg: HUMN), course number (Eg: 307), and section number (Eg: F001) Full example: HUMN 307 F001.

Provide your full name and Emily Carr student number (as on your student card, or in your Program Evaluation in MyEC) in the body of the email. State that you are on the waitlist, and that you are still interested in the class.

The deadline to send this email is: 11:59 PST on the night before the first class(es).

.............

SAMPLE EMAIL:

Subject: WAITLIST CONFIRMATION: [add course mnemonic here] | Please add me to Moodle

Dear [FACULTY NAME]

This email is to confirm my waitlist spot in [COURSE MNEMONIC]. The waitlist policy requires that I write you and attend by Moodle, so that I am up-to-date if a spot becomes available for me by September 12th.

Can you please add me to the Moodle for the class?

Here is my information:

[YOUR NAME]

[STUDENT NUMBER]

...............

*Remember that if you do not email the instructor by this deadline, you may be removed from the waitlist* (but you can add yourself back to the end of the line, following the instructions in blue, below)

Instructions for asynchronous sections (sections with no fixed meeting time and that show in a strip at the bottom of your timetable), such as SOCS 201:

Contact the instructor with your request to join the course, using the email template above, by 11:59pm PST on Sunday, September 10th 2023.

Missed the first class, but it is before the end of Add/Drop?

You can still waitlist (or re-waitlist, if you have lost your spot) but you must email the instructor immediately. In addition to the information in the email example above, let them know "I am a new addition to your waitlist, but I have missed your first class. I still wish to try to add your class while the Add/Drop period remains open. I know I am responsible for making up any missed content." This process is the same for both regular and asynchronous courses.

Once you have confirmed your spot, the instructor will add you to the Moodle list of the course so you can attend and not miss any of the lessons while you wait to see if a spot opens up before the September 12th Add/Drop deadline.

*Note: being added to the Moodle list does not mean that you are actually registered into the course. A spot must become available, and you must still register into the course in order to continue to attend the course after the Add/Drop deadline.

Timeline and process:

Waitlists will remain open until the end of the Add/Drop period (Tuesday, September 12th at 11:59pm PST)

If a spot opens up in your waitlisted class before the end of the Add/Drop period, you will receive an email titled "Permission to Register". Once a permission email is received, students must then go to Student Planning to self-register into the permitted course.

NOTE: This permission only lasts for 24 hours from the moment the email is sent, so it is important to check your ECU email daily, as these emails are sent only to ECU email addresses.

Once the Add/Drop period ends at 11:59pm PST on September 12th, no further Permission to Register emails will be sent, and the course lists will be final.

Students who have not self-registered into permitted courses will be removed from the Moodle list after the deadline.