Learn How To Request Equipment

The booking process that you have used during the regular school term does not apply for The Show bookings. Instead:

• Use the Campus Exhibition Application Form.
• DO NOT book requests via e-mail to mediaresources@ecuad.ca.
• If you are part of a group, only one person should submit a request for the group.
• Questions needing clarification will be directed to your ECU email. For all communications, please use the same name and student number that you used to complete the form.
• Requests will be processed in order they are received.

THINGS TO CONSIDER:

No headphones are available to loan from Media Resources for the show, students must bring their own.

Power switches and media must be accessible. No climbing ladders, crawling on the floor or lifting plinths to turn your piece on/off.

The booking process that you have used during the regular school term does not apply for The Show bookings. Instead:

• Use the Campus Exhibition Application Form.
• DO NOT book requests via e-mail.
• If you are part of a group, only one person should submit a request for the group.
• Questions needing clarification will be directed to your ECU email. For all communications, please use the same name and student number that you used to complete the form.
• Requests will be processed in order they are received. Be aware that requests may exceed the supply, especially with regard to computers and iPads; please limit your request to one.
• Please consider alternative plans in case a computer or an iPad cannot be allocated to you. If you plan to supply your own iPad for the exhibition please consult with the technicians regarding security and networking. Direct ITS support of iPads in the exhibition is relatively limited.
• Make sure to read the guidelines below.
  

If you need any of the following items, you will need to supply them yourself:

• Power bars/strips, extension cords, and any other related cables. Three-pronged extension cables and power bars only!
• Speakers/Headphones. You must supply your own headphones; speakers are generally not permitted as the sound may detract from neighbouring exhibits. If you feel your project absolutely requires speakers, you may need approval from the Grad Show Committee. Media Resources has small speakers available for rental, or you can bring your own supply.
• Security cables: if you supply your own computer or equipment, you are responsible for securing it. All equipment supplied by the university will be secured by Gallery Technicians after installation.
  

GUIDELINES

It is highly recommended that you consult with a computer technician regarding graduation projects using computers. The technicians can give you feedback on the feasibility of your project–or the possible challenges it may pose– in an exhibit environment. If you have requested a campus computer, the computer technician will contact you by email to review your request and provide instructions about how to submit your files to us for installation.

Past graduation exhibit projects have tended to fall into one of these categories:

• Online websites (HTML/Web browser based content)
• Looping videos and PDFs: Please encode movies using a common codec such as H.264. Uncompressed video is unsupported.
• Self-playing apps

If your project deviates from these categories, you are urged to discuss it with a computer technician. Your project files will be copied to the computer’s hard disk and run locally. Test your project/digital files frequently. If you need help testing, see the computer technician as soon as possible. Always make multiple backup copies of your project files.

Computers borrowed for the graduation exhibit will be configured to spotlight your project and minimize any other type of computer functionality. The computers will also be programmed to load and launch your project immediately upon starting up. If possible, leave out any obvious ‘Quit’ options from your project and omit live links to external websites such as Facebook or Twitter.

If you have requested a campus computer, the computer technician will contact you by email to review your request and provide instructions about how to submit your files to us for installation.

Project files will generally be installed on your assigned computer during installation week. Once your computer request is approved, the mac admins will contact you with further instructions about how to remotely submit your files to us online, as well as further information regarding deadlines and the installation of your computer in your exhibition space. Generally, project submissions should take place as early as possible, in order for us to ensure your project runs properly.

If you are late for any of your appointments you may be rescheduled to a future time or date. If you are ready before your appointment date, let the computer technician know in case there is an opportunity to work with you earlier. If you decide to forego your computer request, let the computer technician know as soon as possible.

PRIORITY

• We have a limited number of iPads, and priority will go to interactive projects that make specific use of the iPad or touchscreen.

IPAD SUPPORT

• If you have questions about the iPads themselves and the school’s policies about borrowing and usage, please contact Media Resources.

POWER + CONNECTIVITY

• You are responsible for making sure the iPad stays powered up during the show. The iPads come with the standard charger cable, but not an extension cord. Be prepared to supply and secure your own extension cord if your display space is not next to an electrical outlet. The iPads are set up to easily display videos, PDFs, and websites (either local or online). If your project requires a different format, you will be responsible for planning how the project will function for the duration of the show, and for installing any additional apps with your own Apple account.

DISPLAY CASES

• School iPads are generally displayed with one of the school security cases.
• Can display vertical or horizontal iPad.
• Can be mounted either to plinth or wall. Cannot be mounted to school tables.
• Cannot be painted. Adhesive vinyl is ok.
• Front panel allows for the use of the home button and front-facing camera.

Brian Fossl, bfossl@ecuad.ca at Design Wood Shop can assist with the fabrication of a custom top to fit the school’s existing iPad cases.