Student Installation Requests

Students must first determine a suitable space for the installation and advise the Scheduling Office of their plans.

Once a space has been identified, and a hold placed, the next step is to consult with your instructor to go over the scope of the installation and discuss how the installation will be completed. Your instructor must sign off on the Student Request to Install Artwork form, indicating that they are aware of the installation plans. The completed form must then be emailed to the Scheduling Office for review. The form will be checked for completeness before being submitted to Facilities for final approval.

    While Facilities makes every effort to approve all installations, public safety and protection of property must be considered. If there are any questions or concerns about the request, the student will be contacted by the Scheduling Office.

    Once approved by Facilities, the Scheduling Office will release the hold and book the space. An Event Notification will be sent by email confirming that the booking has been made.


    Any installations found on campus without Facilities approval will be removed at the student’s expense.

    Please note that installations are not permitted in stairwells, as these are areas of refuge. Additionally, items cannot be hung down through the lightwells; when the electronic sensors in the lightwells are disturbed, they activate an alarm system and cause emergency gates within the lightwells to close.

    When installing artwork, students are reminded to be respectful of others’ work. If there are items installed in a space, please check with Facilities before removing the work.

    How to Protect and Restore Common Space

    Please Note:

    • The University is not responsible for loss, theft or damage to students’ work. This includes work that may be damaged as a result of computer failure or faulty equipment.

    • All areas are to be restored to their original condition. All areas will be inspected when installations are removed. Taking pictures of a space prior to installation is an easy way to establish a baseline for restoration. But if you are unsure of what needs to be done to restore a particular space, contact Facilities.

    • All areas must be restored at the time of take down. Be sure to include time for this task when booking the space.

    • Failure to comply with these requirements will result in the student being charged for any work and materials needed to fix the area, and may affect any approval of future room/installation booking requests.

    • Tool and paint supplies are available through the Tool Checkout + Resale Materials. Guidance for filling, sanding, or painting is available from your Studio Technician.

    Do not paint:

    Wooden beamsBaseboardsSwitch plates
    Metal beamsDoor jambsThermostats
    Floors + carpetsCeilingsFire pull stations / bells
    Metal corner guardsAir ductsDoors + windows
    Lights + light fixturesRoom numbersElectrical outlets
    TelephonesFire extinguishers

    Do not install artwork in the following areas:

    • elevators

    • from overhead pipes, beams, ventilation pipes, sprinkler heads or light fixtures

    • on or above doors or on door glass

    • in front of doors, windows, or fire exits

    • in stairwells, washrooms, student lounge or cafeteria

    Please note:

    • No candles, flames or burning of any kind

    • Fire extinguishers are not to be removed/tampered with

    • Any screws, nails, staples or hooks used during installation are to be removed afterward

    • Fasteners (screws, nails, etc.) cannot exceed 30mm in length

    • Fasten artwork only to walls that are plywood-backed. OK to use masking tape or painter's tape on any walls

    • Do not cut, drill, nail or use fasteners on beams, posts, concrete floors/walls etc.

    • Electrical outlets, door jambs and baseboards etc. must be masked over with tape and paper before painting. Do not remove switch covers or electrical outlet covers

    • When painting use drop sheet to cover floor and carpeting

    • Do not use glue or felt pens on walls or other surfaces

    • For 3D work, ensure that there is clearance of at least 5 feet around one side to allow safe passage for people in the area of your work

    • Also, for 3D work, be sure that there are no pointy parts at eye level that could injure people as they pass by