Community Bookings

Danny Benda
Scheduling Coordinator, Community Bookings
Scheduling Office, Academic Affairs, Room D2320
communitybookings@ecuad.ca

Staff Hours
Monday - Friday 8:30am - 4:30pm

Spaces are available for general use by students, faculty and staff throughout the year for events and activities including, but not limited to:

    BOOK A SPACE

    Planning an event?

    If your plans include one or more of the following criteria it is considered an event and an Event Form must be submitted:

    • Requires technical support for either in-person or hybrid: e.g. combining in-person + online using Zoom or Teams
    • Is open to members of the public
    • Has an audience of more than 25 people

    To help, we have defined the event types and procedures below.

    An Event Form is not required if your event is online only.

    I would like to book an:

    Event Booking Procedures

    Step 1: Determine budget + scope

    • Determine the budget and scope of your event and if needed, secure authorization and funding from your Dean or Department Head. Fees may apply for events that require extra security and/or janitorial services.

    Step 2: Complete required event + event support forms

    • Complete the Event Form for your event. Take note of the Event Ticket ID that will be emailed to you as you will need it to complete your event support forms.
    • If you are serving food and/or alcohol, or require equipment or resources for set up/tear down, an Event Risk Assessment is required.
    • If you require event technical support you must book support at least 3 weeks before your intended event.
      Due to support staff availability, we may not be able to accommodate your event if your request is not received within this time frame.

    Step 3: Coordination of support

    • Once the required event support forms have been received, you will be contacted by members of CTS and/or Facilities to coordinate support.
    • Additional information may be required to complete your event booking. If there are any questions or concerns about your event, you will be contacted directly.

    Step 4: Final approval

    • Once your required event support forms have been reviewed and approved you will receive an email confirming your event.
    • No substantive changes can be made to the event once approved.
    • If you need to make any changes to your event or you no longer require the space you have booked, let us know through your Event Ticket. Your Ticket Requests can be viewed here.


    A request can be submitted to CTS to support online-only events including Zoom meetings and webinars.

      If your booking is online only you do not need to complete any further forms.

      • Submit a ticket for Event Technical Support at least 3 weeks before your intended event.
      • Once received, you will be contacted by members of the CTS Events Support team.
      • Additional information may be required to complete your Event booking.

      Technical Capabilities

      Zoom Meetings vs. Webinars
      Faculty + staff may wish to familiarize themselves with the technical capabilities present in the ECU Zoom license. Here is a useful link.

      This Zoom webinar primer is useful for planning a live-streamed event.

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