Kaltura Media Storage and Data Retention Guidelines

Kaltura can be used to make engaging course content and help create instructor presence when teaching online and hybrid courses. Some uploaded learning material will have a long lifespan and be re-used again and again, while some media will not be used more than once.

Our Kaltura Cloud servers have limited storage capacity. To ensure we stay within our allotment, so we can support instructors who utilize multimedia learning strategies, we will start removing media that is no longer being engaged with.

Media Retention Strategy
  • We will not remove or flag media that is actively engaged with
  • We will not remove media without warning or without consent by the media owner
  • Student gradable material will be held for a minimum of 12 months

    Our strategy is to start flagging media for deletion when it fits the parameters listed below:

    • Content by former staff, faculty and students with 0 plays 13 months after they have left the university
    • Meeting and class recordings with 0 plays after 6 months
    • Unpublished media with 0 plays after 12 months
    • Published media with 0 plays after 48 months
    • Media that is over 2 hours long with 0 plays after 12 months
    • Copyrighted material

    When a media has been flagged for deletion, the media owner will be notified 30 days before removal to ensure they can download and preserve the media if needed.

    Deleting and Downloading Kaltura Media


    Downloading Kaltura Media:

    You can download Kaltura media from the media's Edit Page. There is a download button in the bottom right corner of the player. You can also request a complete list of download links to all your media by emailing the TLC (tlc@ecuad.ca).

    Screenshot of download button


    Deleting Kaltura Media:

    You can delete media in bulk from My Media by checking the box to the left of the media you want to remove, then click Actions and select Delete.

    Screenshot of how to delete Kaltura media
    Where Can I Archive Media for Future Use?

    You can always re-upload material to Kaltura after it has been taken down. If you want to preserve media for future use, we advise you to store it on a personal drive or to use your ECU OneDrive account.

    To upload media to OneDrive, log into your ECU OneDrive account here.