Tax receipts (T2202A/T4A) for students are issued by Financial Services each year and are available by the end of February. T2202A and T4A forms for both past and current students are accessed through myEC. Student tax forms are not printed or mailed by Financial Services unless requested in advance and in writing.
Tool Checkout and ReSale
The Tool Checkout is part of Technical Services. Tools can be borrowed daily from the Tool Checkout. Clay, plaster, consumables such as sandpaper, and vacuum-form plastics, plus personal safety items such as dust masks, safety glasses & splash goggles and an assortment of gloves can be purchased from the tool checkout. The hours and the items available are posted outside the room. Questions can be directed to the Tool Crib Technician.
A record of each student’s academic program is maintained in Student Services. All student records are confidential and available only to authorized personnel. Students may view and print unofficial transcripts from myEC at any time. Requests for official transcripts to be sent to other institutions or employers must be made by the student in writing or requested online. Students can fill out a request form (available in the Student Commons) or order transcripts online through myEC. For more information call 604 844 3899.
Five working days notice must be given for an official transcript to be generated. Costs of transcripts are as follows:
$10.00 per transcript – regular for pick-up (4-5 days)
$15.00 per transcript – regular to be mailed and/or faxed (4-5 days)
$20.00 per transcript – rush order (ready for pick-up within 24 hours)
Students entering Emily Carr having completed courses at a recognized college or university level will be evaluated for transfer credit when an official transcript is received by Student Services.
Transfer credit is recorded on the student’s Emily Carr transcript; however, the grades are not calculated in the Emily Carr grade point average.
The Residency Requirement states that the student must complete at least 50% of the degree requirements at Emily Carr. Therefore, the maximum transfer credit permitted towards an Emily Carr degree is 50% of the Emily Carr degree requirements, which is 60 credits towards a 120 credit degree.
The maximum is not guaranteed, since only courses which satisfy the degree requirements will be transferred. Usually lower level requirements will be fulfilled prior to upper level requirements. Upper level program specific requirements require explicit departmental approval and are not usually granted.
Practicums, Field Placements, Work Placements, Internships, and/or Coop credits earned at other institutions are not eligible for transfer credit towards Emily Carr degree programs.
Tuition, Fees + Refunds
Tuition and fees are normally announced in the spring for effect in the fall. Tuition for international students is, by provincial statute, significantly higher than tuition for Canadian citizens and permanent residents. For the fall and spring semesters, tuition and fees are due in full by the second Friday of classes. Deferral of tuition and fees must be approved by the Financial Services office before the deadline and late fees may apply.
Refunds of 75% (less any admission deposit) will be approved for official withdrawals from the University when received by Student Services before the end of the add/drop period. No refunds are issued for any course withdrawals or withdrawals from the University after the add/drop period. A refund will be processed only when an official withdrawal form has been received and approved by Student Services.
For the summer program, tuition and fees are payable at the time of registration. Refunds of 75% will be issued for withdrawals made by the end of the first class for the course in question. Withdrawals must be submitted on an official withdrawal form available in Student Services. Since there is no add/drop period in the summer once courses begin, students are reminded that once enrolled in a course they are considered committed to it, and as such they can remove themselves only by requesting a withdrawal.
Students who plan to be absent are expected to contact the faculty a minimum 48 business hours before the course is scheduled to begin. Students must contact faculty directly via email.
Unless a request is made, credits will be held on a student’s account for future terms. Degree program students must contact Financial Services to request a refund.
Continuing Studies tuition and fees are course specific. Please refer to the CS calendar for fees and refund policies.